Reports ​

The Reports page gives you numbers on how your equipment is actually used: time checked out, asset value and depreciation, maintenance performance, utilization, and how reservations turn into real usage. You find it in the main menu under Stats & Reports > Reports.

Reports are available on the Startup plan and higher. On lower plans the page shows an upgrade note.

The Reports page with a report grouped by user and item.

Running a report ​

The filter bar at the top controls everything:

  1. Report: Pick the report type. Each option shows a one-line description of what it measures.
  2. Period: Choose a preset (Today, This week, Last week, This month, Last month, This year, Last year) or set a custom date range.
  3. Group by: Choose how the rows are grouped, and in which order — for example first by Users, then by Items. Use the arrows to reorder groupings and the × to remove one. Each report type offers the groupings that make sense for it.
  4. Click Run report.

The result is a collapsible tree: one row per group, with subtotals on every level. Click a row to expand it.

Exporting ​

Click Export and choose Excel (.xlsx), CSV (.csv) or PDF (.pdf). The export uses the same period and grouping as the report on screen.

Report types ​

Checkout time ​

Total time items were checked out, across the selected period. Time is capped to the period, so a checkout that started before or ended after only counts the overlap. The time-used column is calculated when Items is included in the grouping.

Checkout activity ​

Number of checkouts, items, overdue returns, average duration and total time. Overdue counts items returned after — or still out past — their due date.

Asset value ​

Acquisition value, depreciation and current book value of your assets, as a snapshot at the period end date (straight-line depreciation). Only items with a recorded acquisition value are included.

Maintenance ​

Issues opened and resolved in the period, mean time to resolve (MTTR), and how many issues are past their deadline.

Utilization ​

The share of the period each asset was in use versus idle — useful for finding equipment you could sell or lend out. Items that were never checked out show as fully idle.

Reservations ​

Bookings made, completed and no-shows, plus the average lead time from when a booking was made to when it started. A no-show is a booking whose window passed without being completed.

Planned vs actual ​

How well reservations match real usage: fulfilment, pickup/return punctuality and item match. This one has its own article: Planned vs Actual.

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